How has and will StoryBook keep artists and volunteers safe while creating theatre during the pandemic?
After a year of creating 5 producitons and working with close to 300 volunteers with no incidents or CO ID19 exposure we are confident in our planning and perparation for our 2021 Season. The following is an overview of how we plan to continue to keep everyone engaged on our productions safe.
Throughout the year we have worked within the AHS guidelines and restrictions under direct supervision and under an exemption by Alberta Healthe Service. This is a formal letter form Dr. Hinshaw allowing SBT to continue to produce filmed and theatrical work.
The safety of our artists and volunteers is paramount to the creation of our work. Although we have exemptions in place we still plan to maintain all our practices of safety and sanitization to limit as exposure as best we can.
Auditioner Example - JP THIBODEAU Proof
Guardian Example - JP THIBODEAU GUARDIAN Proof
STEP ONE: Proof of Vaccination Status
Throughout the pandemic StoryBook has been able to safely present six full scale productions with over 200 artists all with in-person rehearsals and a mix of filmed and live presentations without anyone contracting the virus while working on our productions.
We have strict rehearsal and production protocols which will also be adhered to during this and any future productions while public health is at risk.
A. All those in attendance arriving on-site have answered in the negative to the AHS Daily Checklist which includes having no signs or symptoms of COVID19.
B. A temperature check will be administered upon arrival.
C. Hand sanitation will be required as ofter as possible throughout the process.
StoryBook is a part of the RESTRICTION EXEMPTION PROGRAM and as such is required to obtain proof of vaccination, negative test result, or medical exemption for all those 12 years and older.
If you have not already done so as part of your audition process, you will be required to submit your proof to the procution team prior to starting any in-person proecess. This document will then be attached to your produciotn profile file while you remain part of the StoryBook audition/production process.
Please note that no-one aged 12+, including parents/guardians will be permitted on site without this proof, therefore if you plan to escort your child in the facility you must provide your proof as well.
PLEASE label your file with the AUDITIONERS NAME and for parents/guardians please label yours with the name of your CHILD along with the word GUARDIAN.
Auditioner Example - JP THIBODEAU Proof
Guardian Example - JP THIBODEAU GUARDIAN Proof
STEP TWO: In-Person
This part of the process is within the limits of the current restriction in place and acceptable by the exemption StoryBook is able to operate under. The following will be required for all in-person rehearsing.
Masks required at all times
Maintain social distance when possible
Sanitization of all surfaces each person encounters, before & after
We do require all artists to limit exposure beyond the theatre when within a process leading up to filming. This means mask-wearing and/or social distancing at all times when not in a family unit.
All participants and guardians of any minors will be required to sign an Assumption of Risk, Waiver of Liability, Release, and Indemnification which can be found. Without this waiver, no artist or volunteer MAY NOT participate in person or as part of the cohort.
In Rehearsal Plans
Upon arrival, artists shall enter through the Green Room Entrance found on the East Side of the building. There they will be admitted entrance into the green room where they will wait to be temperature checked and must reply to the COVID Checklist honestly.
PLEASE NOTE: The Beddington Theatre Arts Centre is closed and therefore entrances will be locked. Please arrive as scheduled to avoid disruption of the rehearsal process to accommodate your tardiness. Should you arrive late or be locked outside there is a doorbell located at the GREEN ROOM door to the left
As everyone arrives their temperature will be checked and must be between 35.5 degrees to 37.5 degrees. Anyone with a temperature below or above the safe parameters will be asked to go outside and return in 15 minutes to be checked again. If at that time they are still not within the safe parameters, they will be asked to return home.
All members will be required to review and answer the Daily Checklist truthfully prior to arrival. It is assumed that if an artist arrives to the space have answered in the negative to al the questions and are in fact in good health and able to be on site.
Once an artist arrives and has been approved to enter, they will go directly to their assigned dressing room. Here they will drop off their items and get ready for rehearsal. They will then collect their personal hand sanitizer bottle and disinfectant cleaner bottle with cloth for the duration of the night.
When on-site please use the assigned restrooms for your production.
Each restroom will have a disinfectant cleaner. Everyone is asked to disinfect prior to and after using the space to ensure it is safe for their use.
Each room will have its own setup. It is important to review any notes on Trello as they relate to that specific rehearsal. Depending on what is happening in any specific room the requirements of that room change. Please read the following for the general overview of each task and its specific protocols.
- a mask must be worn at all times unless otherwise noted
- all persons must sanitize their works space, chairs, music stands, etc before and after use
- anything that is touched by one person and passed to another must be sanitized before and after the exchange. No two persons should touch the same piece in the same place without sanitation in-between.
- Staging can take place in any room provided the occupancy does not go over the specific room allotment
- When wearing masks actors may be closer than 2m, however when at all possible social distancing will be requested
- A seating arrangement will always be provided before the rehearsal on where everyone is required to sit - please do not sit anywhere else.
- Face masks are required for singing
- whenever in performance masks will not be required.
- As a part of the rehearsal process we will have regular performances to confirm progress
- tech week is considered performance
AT THE END OF REHEARSAL
SANITIZE STATION – everyone will be provided with a sanitizer with approved DIN# by AHS to wipe down their stations with a rag provided on each stand at the start of rehearsal.
DRESSING ROOM - move to the dressing room storing your items, purell, sanitizer spray, and anything else you are leaving
DIRTY RAG - drop off your dirty rag in the green room laundry basket.
EXIT - at the end of the evening everyone will exit out the same entrance you came in through the green room
POST REHEARSAL - Everyone is strongly encouraged not to fraternize post-rehearsal or if they do they must maintain social distancing measures and protections.
TRAVEL, BREAKS & MEALS
BREAKS - While in the facility everyone will be reminded to maintain social distance and to respect the boundaries set by their peers and AHS. Socializing on breaks will be acceptable provided boundaries are met.
MEALS – On our longer days everyone is invited to bring a bagged lunch. Everyone will be required to sanitize pre and post meal times.
TRAVEL - We appreciate that some may choose to carpool. Anything outside of the facility is at the discretion of the individuals involved. If a minor is in consideration we would suggest written consent from both parties on their willingness to travel together and strongly suggest masks and extra sanitization while carpooling.
RESTROOMS - all surfaces touched by a single person while using the facilities will require immediate sanitation when complete. This includes the toilet seat, handle, sink and any other pieces a single person comes in contact with. Sanitizer will be provided for use in these areas.
STEP THREE: Audio Recording
So long as we a limited in our faciltiy capacities we will continue to provide a filmed version of our performances. Therefore we will continue to produce a full-cast recording of the production for use in the performance of our production, be it live or on film.
There are multiple options in consideration for how we make this happen. We have the great fortune to be able to record the cast album at OCL Studios in Chestermere.
We will work with them to ensure safety for all our artists and abide by their protocols. Each booth/recording area will be fully sanitized prior to the next group's arrival.
STEP FOUR: Live Audience Performance
At this time StoryBook will be presenting all the shows in our 2021/22 Season in front of a live audience. The capacity of our theatre has been reduced to just 40% of the availabe seating even though AHS permits greater numbers. We have made the choice to continue to operate at a reduced capacity to limit the exposure to everyone taking part or attending our performances.
For more audience information, please visit our AUDIENCE page.
STEP FOUR: Filming
Due to the reduced capacity of our productions we will, when licensing permits, present our shows in an online format as well.
An exact film schedule will be set for each production specifically.
All the previously mentioned practices will be maintained for filming.