The cast of "SpongeBob The Musical"
StoryBook Theatre
2021/22 Annual General Meeting
AGENDA
Monday, February 13, 2023 at 7pm
at the Beddington Theatre Arts Centre
1. Welcome & Introductions
2. Call to Order & Attendance
3. Motion to Approve Minutes of the November 8, 2021 AGM
4. Motion to Accept AGM Attendance into the records
- Message
7. Review 2020/21 DRAFT Financial Statement for year ending June 30, 2022
8. Board Resignations & Motion to Accept
9. Board Nominations & Elections
10. Motion to approve and change of societal information
11. Other Business
12. Questions
13. Call Meeting to a close
The Von Trapp Famil from "The Sound of Music"
WHO ARE WE?
StoryBook Theatre is Canada's largest volunteer-driven Theatres for Young Audiences and families. In our almost 45 years of serving Calgary, we have fostered the love and passion for theatre arts in over one million people. Each season we bring together some of the industry's brightest emerging talents both on and off the stage to create some incredibly accessible theatre for the whole family.
We bring stories to life in a way that encourages children and their families to dream about who they are and may become, to explore the story from different perspectives, to think using inductive reasoning, and to connect to other people and ideas.
MISSION STATEMENT
StoryBook celebrates the power of theatre to inspire children and their families to dream, explore, think, and connect through high-caliber accessible theatre school programming and productions.
VISION STATEMENT
StoryBook Theatre seeks to provide a vital performing arts organization known for its commitment to accessible and diverse family theatre programming.
Our Commitment to our Community
Our actions & continued work toward equity, inclusivity, diversity and accessibility
As the world around us has risen up, it is important for StoryBook to take this time and look inward. We have been having difficult and inspiring conversations amongst ourselves, our artists, and the community we serve.
“Children are the future, teach them well, let them lead the way.”
Linda Creed & Michael Masser
2020/21 Board of Directors
PRESIDENT: Jolene Anderson
VICE PRESIDENT: Amanda Ierfino
TREASURER: Trishi Karan
SECRETARY/PAST PRESIDENT: Kathy Bauer
DIRECTORS
Sharleen Gatcha
Cam Warren
Jason Buttuls
President's Report
On behalf of the Board of Directors is would like to thank our patrons, volunteers and employees.
The jewel in our crown is our small team of dedicated employees led by JP Thibodeau. You continue to find new ways to delight and impress our audiences, students and volunteers with your drive, creativity and willingness to tackle any challenge Storybook has faced. You help us all to believe in the magic of theatre. You have helped to grow and nurture a community of volunteers that is unmatched.
All of our volunteers from the ushers to set painters to the actors SBT is blessed with volunteers whose generous donation of time has kept this theatre going for 46 amazing years. To our patrons, the hard work of our employees and volunteers would be for nothing without you. Thank you for participating in all of the iterations of theatre we have had these last few years. And most importantly for coming back to live theatre when we once again opened our doors.
The board of directors wants to thank all of you for believing in us this past year.
Jolene Anderson
Board President
The cast of "Disney's Descendants"
Artistic Producer's Report
The 2021/22 Season proved to be even more challenging than I could have ever expected. This season saw the largest and first deficit for the company since 2010. Many things attributed to the financial losses, but ultimately we knew presenting shows on the cusp of the pandemic may prove risky and unfortunately, this was a risk that did not pay off financially.
That said, I feel that the risk did pay off artistically and socially. We were able to present 5 full-scale productions to the public, and as the season went on we were able to remind everyone of who we were and what we bring to the community.
We continued to adapt all our programming to accommodate the needs and requirements of Alberta Health Services and continue to do so to this day.
We continued to remain reliant on subsidies and grants to carry us through and had hoped that more subsidies would make their way to our organization. Sadly, the funding began to dry up as the pandemic seemed to no longer be of concern to our politicians, even though more than 75% of our audience continued to stay away throughout the year.
We hoped to see our numbers return to 50-60% of our pre-pandemic numbers but even then proved a challenge with only about 12,000 people returning to live viewing this season. A far cry from the nearly 28,000 we hoped to see.
With each presentation, we opened more and more seating back up and finally resumed capacity seating in May of 2022, 4 months after we really hoped to see this increase.
We continued to diversify our stage with 34.5% of our artists being BIPOC and 42.4% representation from a marginalized community. We worked hard this season to make sure both members on and off the stage had strong representation of the community we serve with the work we do.
Our season saw us engage nearly 250 artists on paid contracts throughout the year, maintaining our usual artist support, even though sales were struggling.
Theatre School bounced back this year with a slow start to in-person presenting, but by the time we got to summer, it was in full force and back to stay.
At the end of the season, a personal loss took me away from the company which in combination with audience engagement led to an inability to really recover the losses incurred and by the end of the season leadership fell short of making sure the losses were not as substantial as they were.
There was lots to learn from and lots to take away from the Season of Hope. The struggle was real, but I feel strongly that had we not taken the risk on this season we would not be in the position we are presently in with our 47th season and the strong attendance we see already.
We needed hope, and StoryBook gave exactly that to thousands of people. For this, I am most proud.
Statistics & Reporting
SEASON ATTENDANCE
11,657 Attendees (+266%)
GRANT SUPPORT
$579,018 in Federal, Provincial & Municipal support
DONATIONS
$65,362 Donated to groups, individuals & families
PRODUCTIONS
5 Shows
1 Concert Series
126 Performances
SEASON SALES
$304,327.29 Net Sales (+88%)
$26.10 Average Ticket Prices (+21%)
ARTISTS & VOLUNTEERS
2800 volunteers
215 paid Artists
$651,533 in Artist fees
SINGERS @ SUNSET
ATTENDANCE
700 Attendees
724 Available Seats
SALES
$5,812.53 Net Sales
($1,425.02) Profit
THEORY OF RELATIVITY
ATTENDANCE
540 Attendees
580 Available Seats
SALES
$28,168.78Net Sales
($48,308.38) Profit
THE SOUND OF MUSIC
ATTENDANCE
2545Attendees
3600 Available Seats
SALES
$79,1233.32 Net Sales
($42,860.97) Profit
DISNEY'S DESCENDANTS
ATTENDANCE
4285 Attendees
5760 Available Seats
SALES
$130,839.88 Net Sales
($31,408.82) Profit
TOP SECRET MUSICAL
ATTENDANCE
265 Attendees
360 Available Seats
SALES
$10,201.18 Net Sales
$4,784.82 Profit
THE SPONGEBOB MUSICAL
ATTENDANCE
3322 Attendees
5040 Available Seats
SALES
$92,639.52 Net Sales
($116,892.58) Profit
2021/22 Season 45 Statistics
42.4%
MARGINALIZED REPRESENTATION
51.8%
FEMALE/NON-BINARY
REPRESENTATION
60.7% ON STAGE
33.4% OFFSTAGE
54.9% ON STAGE
34.7% OFFSTAGE
34.5%
BIPOC
REPRESENTATION
31.7%
LGBTQIA2S+
REPRESENTATION
26.7% ON STAGE
32.6% OFFSTAGE
48.4% ON STAGE
25.7% OFFSTAGE
2022/22 Individual Production Statistics
70.87 % FEMALE/NON-BINARY
REPRESENTATION
72.83% ON STAGE
54.55% OFFSTAGE
20.39% BIPOC
REPRESENTATION
20.65% ON STAGE
18.18% OFFSTAGE
37.86% LGBTQIA2S+
REPRESENTATION
38.04% ON STAGE
36.36% OFFSTAGE
65.38% FEMALE/NON-BINARY
REPRESENTATION
66.67% ON STAGE
62.50% OFFSTAGE
30.77% BIPOC
REPRESENTATION
16.67% ON STAGE
62.50% OFFSTAGE
30.77% LGBTQIA2S+
REPRESENTATION
27.78% ON STAGE
37.50% OFFSTAGE
51.14% FEMALE/NON-BINARY
REPRESENTATION
65.22% ON STAGE
41.67% OFFSTAGE
20% BIPOC
REPRESENTATION
21.74% ON STAGE
16.67% OFFSTAGE
20% LGBTQIA2S+
REPRESENTATION
17.39% ON STAGE
25% OFFSTAGE
40% FEMALE/NON-BINARY
REPRESENTATION
43.33% ON STAGE
36.57% OFFSTAGE
25% BIPOC
REPRESENTATION
30% ON STAGE
20% OFFSTAGE
26.67% LGBTQIA2S+
REPRESENTATION
26.67% ON STAGE
26.67% OFFSTAGE
The cast of "Matilda the Musical"